Vouchers – General Information

There are two types of vouchers which must be completed for each case: the Nassau County “Claim Voucher” (Form 560) and the ACDP Voucher. ACDP has developed a voucher specific to each type of case you are handling: criminal, family, or appellate. Please be sure to download and complete the voucher that corresponds to the type of case for which you are seeking payment. Only one copy of both vouchers should be submitted to ACDP. Please do not submit more than one copy of either voucher.  Original signatures are required on any and all vouchers submitted for payment, therefore, the vouchers must be either mailed or hand-delivered to ACDP. Please enter only the information described in the instructions below and the forms will calculate all hours, subtotals, and totals. If you are receiving an enhanced rate for a particular case, please remember to include a copy of the court order and initial all subtotals and totals on the relevant lines of the ACDP Vouchers.

Nassau County Claim Voucher (click here for the Nassau County Claim Voucher and instructions for completion):

It is important that you use this version of the Nassau County Claim Voucher to effectuate efficient processing of your vouchers. For those of you who have not already done so, please register on the Nassau County Vendor Portal. Once the electronic-18B claims process is activated, it will require you to be on the Vendor Portal. The link to register is as follows:  Vendor Accounts and Claims | Nassau County, NY - Official Website (nassaucountyny.gov). If you are receiving an enhanced rate for a particular case, please remember to initial the “Unit Price” in box 11 and the “Total Claimed” in box 12.

ACDP Vouchers:

Criminal Vouchers (click here for the Criminal Voucher):

This voucher is used to obtain payment in all criminal matters, misdemeanors and felonies alike. Enter your name, contact information, and case details in the top three lines of the voucher. Select the appropriate rate by using the drop-down menus available. Enter the high charge, disposition, sentence, and sentencing judge in the appropriate fields. Enter all time, in court and out of court, chronologically on the lines provided. For all out of court time entries, please leave the “Judge” field blank. Please enter your time using the hours and percentage of hours format (e.g., four hours and 15 minutes would be 4.25). Enter the amounts of any disbursements and any monies received from clients in the fields provided. Please remember to provide paid receipts for all disbursements.

This voucher should also be used to submit for payment for your “Attorney of the Day” assignments. In such cases, simply indicate the relevant court part in the “Client Name” field and then enter the appropriate number of hours below. Please make sure your “Date Assigned” is consistent with the date of your assignment.

Family Vouchers (click here for the Family Voucher):

This voucher is used to obtain payment in all Family Court matters. Enter your name, contact information, and case details in the top three lines of the voucher. Select the appropriate rate by using the drop-down menus available. Mark the appropriate box based on the type of case (e.g., Custody, Visitation, etc.). Enter the disposition, the disposing judge, and any other relevant information in the fields provided. Enter all time, in court and out of court, chronologically on the lines provided. For all out of court time entries, please leave the “Judge” field blank. Please enter your time using the hours and percentage of hours format (e.g., four hours and 15 minutes would be 4.25). Enter the amounts of any disbursements and any monies received from clients in the fields provided. Please remember to provide paid receipts for all disbursements.

This voucher should also be used to submit for payment for your “Attorney of the Day” assignments. In such cases, simply indicate the relevant court part in the “Client Name” field and then enter the appropriate number of hours below. Please make sure your “Date Assigned” is consistent with the date of your assignment.

Appellate Vouchers (click here for the Appellate Voucher)

This voucher is used to obtain payment in all Appellate matters, criminal as well as family. Enter your name, contact information, and case details in the top four lines of Page 1 of the voucher. Enter the requested information, including disposition, in the relevant fields on the top of Page 1 of the voucher. DO NOT ENTER INFORMATION IN SECTION I OR II. The form will automatically complete the relevant fields of Sections I and II using the information you enter on Page 2. Enter any disbursements advanced by you in Section III. Please remember to provide paid receipts for all disbursements. Then proceed to Page 2. Enter all time, in court and out of court, chronologically on the lines provided. Be sure to enter the relevant category letter for every time entry in the fields provided; this is information required by the Appellate Division and it is used by the system to calculate the subtotals and totals due to you.

Expert Vouchers:

New forms are presently under development for:

• Investigators, with interactive activity and mileage reports;
• Interpreters;
• Reporters/transcriptionists;
• All other expert services.